Email Efficiency Benefits

Benefits of RPost’s Email Efficiency services:

Time Savings - Reduces the time and effort it takes to communicate private notes and special instructions or tasks regarding an email message to third parties
Managing Email Overload - Streamlines communication with multiple parties into one message, cutting down on the number of emails in the sender’s outbox and the CC/BCC recipients’ inboxes.
Storage Efficiency - By eliminating the extra messages to all CC’s or BCC’s with the follow-up note, helps to lower the volume of electronic records that need to be stored and indexed for e-discovery purposes.
Risk Reduction - By giving email senders a fast and easy way to provide context around a message, service reduces risk that there will be a miscommunication about tasks or mishandling of sensitive information contained in an email.

Ease – Simple to deploy and use. Business partners can participate and submit legally verifiable emails without the need for any special programs.
Record of Content - Provides an admissible record of the data contained in the email and attachments for both parties (sender and recipient).
Record of Time - Provides an admissible record of precisely what official time the data was received by the receiving company.
Accountability - Provides accountability using standard SMTP protocols and standard email capabilities from both sides.

Two-Way Record – Generates proof of delivery, content and time for both the outbound message and the reply back to sender. This establishes a Digital Handshake™ which is an authentic record of the transaction or negotiation.
Ease - With the check of a box, sender enables any recipient to reply via Registered Email message without any extra software, procedures, or effort on recipient’s behalf. Recipient simply clicks “Reply” and response is automatically sent Registered.
Convenience - Eliminates the process of printing -> signing -> faxing -> and calling to confirm a fax - anytime the sender needs to document a handshake agreement or understanding between two parties. Similar to mailing an agreement or contract with a pre-paid, pre-addressed envelope inside the original for the response.