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Registered Email for the Legal Profession

Overview

RPost's Registered Email® Service for Attorneys: Your Final Email Loophole... Now Closed.

Endorsed by 20 Bar Associations across the U.S. and used daily by U.S. Federal Government agencies, RPost's Registered Email services deliver advanced email liability protection for attorneys and their clients.

The service permits attorneys to record advice given to clients in a manner that will protect them in case of a future dispute, or simply permit them to accomplish notification faster at lower cost on behalf of their client or corporation. The key value is providing lawyers greater agility, efficiency, and protection.

RPost service highlights for attorneys:

  • Legally verifiable and admissible email evidence.
  • Acceptable form of notice as defined by regulators.
  • RPost does not store email content or attachments.
  • Supports bill-back & classification by client matter.
  • Includes encryption options for sensitive, privileged attorney/client communications.
  • Includes one-click PDF conversion and metadata scrubbing options.
  • Includes electronic contracting.
  • Minimizes litigation discovery costs with more effective email records management policies, less storage.

Value

Value For Attorney

  • Assurance, confidence, peace-of-mind for critical emails – without the need for follow-up calls and voicemail.
  • Increase speed to close transactions or send notice with proof of receipt.

Value For Firm

  • Protects sender and firm from Errors & Omissions liability claims if used with client correspondence in lieu of or in addition to follow-up mail/fax/email.
  • Reduces cost and increases efficiency as compared to mail, fax, courier – one FedEx can cost more than 50 Registered Email messages.

Value For Risk Management & Compliance

  • Solves outbound email records management & encryption requirements.
  • Minimizes litigation risk and electronic discovery cost while retaining an email record that provides the “upper-hand” in any email related dispute.

Value For Information Technology Department

  • Ends wasted IT time working to “track” server logs when users call and say “I need to know what happened to that email – they say they didn’t get it! I need to know NOW!”
  • Removes cost from IT budget by eliminating monthly/annual seat licenses for digital signature, metadata scrubbing, PDF conversion, encryption tools.

Reviews

"Across the board – particularly in the legal sector and in litigation correspondence -- we are seeing a dramatic increase in the use of email to send PDF letters -- with no way to prove receipt by the opposing party. This is like faxing letters and not keeping a log that the fax was received by the other side -- unacceptable for most. With this common practice, we are exposed. We will be using RPost’s Registered Email service to send out all PDF letters by email for this reason. Now that RPost has included a one-click convert-to-PDF option within its Registered Email service, our lawyers can 'Send Registered', convert to PDF, and receive proof of delivery with as little as two extra clicks.”
-Stan Gibson, trial attorney and partner at Jeffer Mangels Butler & Mitchell LLP

"We regularly send emails on behalf of our clients to NASDAQ, FINRA (CobraDesk) and SEC EDGAR filing agents and it's critical for us to know whether or not our emails were successfully received. Before RPost, we were sending follow-up emails and making phone calls asking recipients if they received our emails. We were wasting a lot of time on follow-up and we could never prove that our emails were received. With RPost, we don’t have to follow up, we don’t have to wonder whether our emails were delivered or whether they were someplace in cyberspace. More importantly, we also receive confirmation of the email delivery that we can keep in our files to prove that the email was received, when it was received and when it was opened. RPost Registered Email is much like registered mail, it gives us the option to choose to send an email by regular email or by registered email. The tracking and proof of email delivery of RPost is priceless. We can't say enough about it."
-Virginia K. Sourlis, Esq., Securities and Corporate Attorney for
The Sourlis Law Firm

"RPost's Registered Email service Receipts are admissible as to their fact of delivery, as to their legal time of delivery and as to the authenticity of their content."
-Jon Neiditz, Partner, Locke, Lord, Bissell & Liddell LLP

“If you do nothing in technology for this new year of ’07... I highly recommend that you use RPost Registered Email for all your most important email communications. You will never be sorry and you will only have praise for this time-saving and worry-saving element of your legal practice.”
-Alan Pearlman, attorney, nationally syndicated columnist. Published ALM Law Journal 2007 and ABA Journal 2007

“…We would never allow hard copy matter files to be sent to clients and third parties via standard postal services, so why rely on this for email? RPost presented a simple, all-in-one solution that was easy to deploy, required very little training and did not rely on recipient’s actions or active acceptance.”
-Robert Cohen, IT Director at Speechly Bircham LLP. London

"Registered Email messages hold far greater evidential weight than traditional mail, courier, fax, or email, and therefore, should provide the sender with protection that will stand up to scrutiny in a dispute resolution situation. Registered Email services would provide the sender the upper hand in any legal discovery disputes."
-Judge Dana Senit Henry (retired), Los Angeles Superior Court

“I have found RPost's Registered Email service to be a useful enhancement to ordinary email, and it is easy to use. RPost provides confirmation of delivery, time received, and content, which can be kept for the file as potential evidence.
-Dan Winston, Partner, Choate, Hall & Stewart LLP

“RPost service has easily saved me hundreds of dollars a month in reduced administrative overhead, time savings, and courier/FedEx cost savings. In addition, on numerous occasions I have averted conflict with clients when they have asserted that I did not provide them with certain notices. By going into my Archive of Registered Emails, I was able to substantiate that the notices were sent and when.”
-Jeffrey Marks, Founder, Marks Law Firm

“Although I’m coming up with new ways to harness the power of RPost Registered Email® all the time, I find RPost most valuable in the process of contract negotiation. When I’m developing a relationship with a new vendor, a clear understanding of sometimes very complicated contract terms is particularly important. RPost has allowed me to trim the variables of any agreement by supplying a fast and reliable means of communication that I can track and confirm with ease at the press of a button.”
-Michael T. Elliott, Marketing Director, Los Angeles County Bar Association

"Registered Email service is ideal for documenting settlement discussions. I also send Registered Email® messages to clients for documenting custody and visitation communications. The 'never got it' excuse goes the way of 'the dog ate my homework.' The exact date and time the email was opened are now known. When sent with the banner showing, it is a subtle reminder the email should be taken seriously."
-Mark J. Warfel, Law Offices of Mark J. Warfel. Arcadia, CA

“RPost's Registered Email® service allows me to email time-sensitive documents, such as director and shareholder written consents or contract notices.”
-Dennis J. Rasor, corporate attorney at Greenberg Traurig LLP

“To prove an e-transaction in court, the record retention features of RPost's Registered Email® service will prove invaluable."
-
Jeremiah S. Buckley, partner at Buckley Kolar LLP, serves as general counsel to the Electronic Financial Services Council

"RPost's Registered Email® service is a powerful deal-closing tool for offers, counter-offers, acceptance, and required notifications providing transaction parties with accountability, irrefutable proof of delivery and receipt, official time stamps, and non-repudiation."
-Jack Cranley, attorney at law, former Associate General Counsel of CitiMortgage, contributor and editor for the Standards and Procedures for Electronic Signatures and Records publication for the financial services sector.

Partners

Bar Association Partners

Twenty major bar associations, including the bars of New York City, District of Columbia, Chicago, Atlanta and Los Angeles, have endorsed or promote RPost’s Registered Email service for use by their attorney members as a tool to do more for their clients, better, faster, and at lower risk and cost.


The Los Angeles County Bar Association has endorsed RPost's Registered Email® services and conducts educational and promotional campaigns to 70,000 attorney members and affiliates.

dcbarcopy

The District of Columbia Bar exclusively endorses RPost's Registered Email® services to its 83,000-strong membership, which includes attorneys from sole practice to large law firms to the federal government.


new york city bar

The New York City Bar is proud to offer RPost's Registered Email® service as a member benefit to its attorney-members.


chicago The Chicago Bar Association proudly sponsors education to it's members on RPost's Registered Email® service.

colorado The Colorado Bar Association proudly sponsors education to it's members on RPost's Registered Email® service.

kcba The King County Bar Association (Seattle Area) proudly sponsors education to it's members on RPost's Registered Email® service.

clark county The Clark County Bar Association (Las Vegas Area) proudly sponsors education to it's members on RPost's Registered Email® service.

utah The Utah State Bar Association proudly sponsors education to it's members on RPost's Registered Email® service.

cincinnati The Cincinnati Bar Association proudly sponsors education to it's members on RPost's Registered Email® service.

cleveland The Cleveland Bar Association proudly sponsors education to it's members on RPost's Registered Email® service.

wcba The Westchester County Bar Association (New York Area) proudly sponsors education to it's members on RPost's Registered Email® service.

hennepin The Hennepin County Bar Association (Minneapolis-area) proudly sponsors education to it's members on RPost's Registered Email® service.

hsba The Hawaii State Bar Association proudly endorses RPost's Registered Email® services and conducts educational and promotional programs to introduce the service to its individual members and firms.

atlanta The Atlanta Bar Association proudly sponsors education to it's members on RPost's Registered Email® service.

mexico The State Bar of New Mexico proudly sponsors education to it's members on RPost's Registered Email® service.

memphis The Memphis Bar Association proudly sponsors education to it's members on RPost's Registered Email® service.

The Bar Association of Puerto Rico has endorsed RPost's Registered Email® service.  The Bar Association of Puerto Rico has more than 12,000 member attorneys inside and outside of Puerto Rico and has an international presence.


memphis The Virginia Bar Association proudly sponsors education to it's members on RPost's Registered Email® service.