For Official Use Only - Registered
Overview
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Official Registered Email protects government agencies from inadvertent disclosure under a Freedom of Information Act request by providing proper handling of sensitive information as well as verification of content, attachments, and times of transmission. The service can be set to direct a copy of the Registered Receipt™ email to the FOIA office to manage records. These Registered Receipts™ can be easily sorted and archived in a verifiable form. RPost also allows government organizations to customize an “Official” banner with their logo or seal. This option is currently only available for the government and is not visible to commercial users. (Special setup required) |
Sender's View
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Feature Summary: Official Registered Email® protects the Government sender against inadvertent disclosure under a Freedom of Information Act request. This feature helps to protect against inadvertent disclosure and protects the Government against successful FOIA requests by providing proper handling of sensitive information as well as verification of content, attachments, and times of transmission. It can be set to direct a copy of the Registered Receipt™ to the FOIA office to manage records. These Registered Receipts™ can be easily sorted and archived in a verifiable form. Step 1: Compose a new Message and press the "Send Registered" button. |
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Step 2: When the Registered Email feature pop-up appears, select the sending feature "with official government markings" and press "Send" on the pop-up. This will make the email have a special custom government "Official" banner. |
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NOTE: The 'Official' service can be set as the default sending option. |
Receiver's View
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Feature Summary: Official Registered Email® protects the Government sender against inadvertent disclosure under a Freedom of Information Act request. This feature helps to protect against inadvertent disclosure and protects the Government against successful FOIA requests by providing proper handling of sensitive information as well as verification of content, attachments, and times of transmission. It can be set to direct a copy of the Registered Receipt™ to the FOIA office to manage records. These Registered Receipts™ can be easily sorted and archived in a verifiable form. The receiver of an "Official" Registered Email contains a special custom banner and markings so the receiver knows that it is a For Official Use Only message. |
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