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Converting Office
Documents to PDF Format:
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1. Convert documents to
PDF format
2. Encrypt with a password (optional) |
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| The Convert to PDF feature allows for
quick, on the fly conversion of Microsoft Word,
Excel and PowerPoint documents to be converted to a
PDF for the receiver. The RPostŪ
system has a dedicated PDF conversion infrastructure
that converts the documents the sender requests to a
PDF with no tedious extra steps. In addition, the
sender may decide to add extra security to the PDF
by assigning a password the receiver must input to
open the PDF.
Convert to PDF steps below: |
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If you have a Microsoft Word (.doc), Microsoft Excel
(.xls) or a Microsoft PowerPoint (.ppt) attached to
the message you are composing, you will have a
dialogue box after pressing the "Send Registered"
button with the Convert to PDF option available.
You may choose to PDF one or all the attached files.
If you assign a password to the PDF, the receiver
MUST enter that password for the file to open.
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Common Questions:
How does the receiver get the password to
open the attached PDF?
Assigning a password to open a PDF is optional and
can be any number of letters or numbers.
Typically you would like to make the password
something that the receiver is familiar with, like
their account number with your company or similar.
You may even put in the body of the e-mail, "the
password to open the attached PDF is your account
number with our company." Or you can send
another e-mail to the receiver with the password to
open the file.
Can I encrypt my e-mail attachments?
Yes.
Sending sensitive data in the PDF format with a
set password is a form of sending secure
(encrypted) documents, or a more private
transmission of sensitive information. The body
of the e-mail will not be encrypted unless
otherwise selected.
Can the recipient search for key words if my
document is in PDF format?
Yes.
The PDF conversion preserves the reader's
ability to search the text of the document for
key words.
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