Tip 36: Send Business Records Via Registered E-Mail

If you use e-mail to send business proposals, contracts, legal documents, and other critical and time-sensitive documents, then you are probably used to making follow-up phone calls, sending confirmation faxes, and generally sweating it out until you finally receive word that your message and attachments have been received.

Legal Proof of Receipts

When e-mail is important enough to warrant confirmation of its receipts, send it via a registered electronic service such as Registered E-Mail from RPost.  Just like registered snail mail, Registered E-Mail protects the sender by providing legal proof, in the form of a Registered Receipt, that a message and its attachments were received as sent.  An automatic archiving tool, the Registered Receipt provides legally valid evidence of authorship, content, sending, and receiving, complete with an atomic clock time stamp to demonstrate exactly when your message was received

Designed to help streamline e-mail management and business record archiving, Registered Receipts are stored in an automatically created Receipt folder, not the sender’s already overflowing inbox.  In the event of litigation or regulatory audit, a digital snapshot of your e-mail transaction would be unlocked, and all original messages and attachments would be forwarded to you.

In addition to providing legal proof that e-mail messages and attachments were received as sent, Registered E-Mail saves the time and money of traveling to the post office to send hard-copy documents by registered snail mail. Registered E-Mail helps maximize efficiency while minimizing the costs of manpower, postage, printing, telephone, fax, storage, archiving, and litigation.