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Make Sure That Your Important Email Is Protected,
Verifiable and Easily Authenticated ... Before It Is
Too Late..
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November 21,2007 |
Let's start with a short quiz on email
accountability:
a) What do you do if a recipient disputes the
content of your email?
b) What do you do if a recipient claims to have
never received your email?
If your response to either of these examples makes
reference to the "Sent" folder, Archive, or Read
Receipt as a solution, you are falling prey to
common misconceptions about email. The fact is that
email stored in your "Sent" folder means nothing,
because any email message can be clicked and dragged
there without having been sent. An archived email
may prove what you sent, but it does not prove what
was received by the other side. And the Read
Receipts that you get from your standard email
program are legally meaningless and provide no
evidentiary value since they can be easily forged,
do not prove content, and require recipient action
and settings to function.
Further, Ferris Research reports that 3% of business
to business email goes undelivered — much of this
without any bounce notification returned to the
sender. So if the recipient claims they did not get
the email, they may not have.
It may be disconcerting to hear, but using standard
email for business purposes is similar to signing a
blank check or a contract written in pencil, and
then mailing it without any form of confirmation. It
is like taking a gamble that no one will ever
dispute the content or delivery status of your
messages.
GET LEGAL PROOF FOR YOUR IMPORTANT EMAIL
To address the risks and shortcomings of standard
email, use the RPost® Registered E-mail® service.
RPost helps you to avoid disputes surrounding email,
minimize repudiation, and ensure that your important
email will withstand scrutiny in court.
The service provides you with legally
verifiable proof that your email was delivered,
with an official time stamp, and legally
verifiable proof of the content sent and received,
including attachments. The proof is in the form of a
Registered Receipt™ email, which contains a digital
snapshot of the entire email transaction and can be
self-authenticated at any time should an aspect of
your original message be called into question.
Other highlights:
• Simple to use, with minimal training required.
• Simple to deploy on one desktop or thousands — set
up within minutes.
• Works with all email programs including Outlook,
Lotus, Groupwise and Webmail (and with handheld
devices).
• Does not require recipient to click any links or
have any special software, passwords or accounts.
• Does not store a copy of your message or
attachments.
• Supports classification by client/subject matter.
The Registered E-mail service also includes a
full menu of additional, high-value email features
for no extra charge. (Includes PDF conversion,
metadata scrubbing, encryption, electronic
signature, electronic contracting, archive, and
more.)
Register for a free 20-minute Webinar service
briefing.
MAXIMIZE EASE WHILE MINIMIZING COST
Not only can you use the Registered E-mail service
to add accountability to your existing email
messages, but you can also use it to switch more of
your important correspondence from paper to email.
RPost — accredited and used daily by the U.S.
government — is a trusted courier for electronic
communications. It complies with the E-Sign and UETA
statutes governing electronic communications, so you
can send even your most sensitive documents,
confidential agreements, and regulated notifications
as Registered E-mail messages without any need to
mail a hardcopy as backup.
To give you a sense of the potential savings: you
can send about 15 Registered E-mail messages for
less than the cost of 1 Certified Letter, and you
can send about 25 Registered E-mail messages for
less than the cost of 1 FedEx. So skip the post
office, store away your FedEx packing materials, and
start sending your important correspondence by
RPost's Registered E-mail service!
Sign up for a free trial of the Registered E-mail
service.
HEAR FROM THE EXPERTS
We'd like to invite you to a live Webinar which will
discuss rules and challenges of communicating
electronically, as well as ways that you can gain
more confidence, assurance, and legal protection
when using email for business purposes.
This event features experts from The
e-Policy Institute and from the Business
Technology Group at Locke, Lord Bissell &
Liddell LLP, and will be held on November
28th.
Register here and enter the promotional code
"TECHNO" to attend for free. |
