In Part 1 last month we talked about safeguarding your emails and ultimately registering your email. To review, as several companies continue to create products that encrypt information and add security to outgoing data, the company RPost finds that there is a greater need for companies to keep track of outgoing information to counter any discrepancies that may arise within the parties involved, says Zafar Khan, CEO of RPost. This includes keeping legal records of emails being sent . Last issue was on registering email; now the install.

Installing Registered E-mail®
The most common way to install Registered E-mail® service is by adding the Send (R)egistered™ software add-in into the desktop email program that routes select emails through the RPost Registration Networks.

The recipient is able to view the message and attachments using any email service including Web based email. All the receiver needs is a valid email address. The Registered E-mail® service supports any and all attachments that an email program normally allows and requires no extra steps to upload or download the attachment. Typical limitations are the sender’s or receiver's mail server limits. RPost allows email attachments as large as 10 MB unless the sender subscribes to a higher message megabyte plan. Different email programs differ slightly such as Microsoft Outlook Editor versus Word Editor, but these differ by the version of Outlook 2000 or XP and do not impact core service functionality. Also, recipients in the To, Cc and Bcc fields can all receive Registered E-mail® messages.

The company claims that its product is innovative because Registered E-mail® services give the sender verifiable proof of delivery and content delivered for all emails, all of the time. This is in contrast to other systems that give some information on delivery only some of the time, and typically only if the receiver is on the same platform, inside the same network, has their system set up to give that information, or if the receiver allows for that information to be given voluntarily, the company claims.

Where Registered E-mail® Fits
Some state bars have endorsed this product as official legal evidence. It was accredited by the U.S. Government in 2002 and the first government office to use it was the U.S. Government Accountability Office (GAO) in 2003.

The founders of this innovative solution, Zafar Khan and Terry Tomkow, have patents on the product as a standalone solution. And seeing the growing potential, Pitney Bowes recently signed a global alliance to add Registered E-mail services to the portfolio of mailstream service offerings that they bring their clients. (check background and releases). Established in December 1999, the founders of RPost® Registered E-mail® system created the company when they realized that although there were traditional products used all over the world to protect the sender of mail in case of a dispute about receipt, there was nothing that addressed or protected outgoing emails.

Officially defined as Registered Post, RPost has grown to service several vertical markets and continues to expand in many industries. Today, companies use RPost’s commercial software and services around the world, in Europe, North America, Central and South America, Australia, and Africa. It also offers services in English, French, German, Portuguese, Dutch, Russian, and Spanish, and is in the process of adding other languages to its services. With 22 patents pending in 39 countries, RPost® has gained the support of private and institutional investors including Symantec Corporation, a major Internet security software company.

AT&T and Sprint are among resellers who stand behind Registered E-mail® services and offer it to their enterprise and government customers. Law organizations such as the Los Angeles County Bar, New York City Bar, District of Columbia Bar & the Puerto Rico Bar, endorse RPost’s services as legal proof for Internet email. Organizations such as the Council of Insurance Agents & Brokers, and others, educate their members on how, when & why to use Registered E-mail® services.

The U.S. General Services Administration has approved the product and pricing for placement on their IT schedule, with U.S. Government customers, which include the U.S. Government Accountability Office (GAO), the independent, nonpartisan investigative arm of Congress that ensures appropriated funds are properly deployed and mediates federal contract bidding disputes, and the U.S. Department of Commerce's Census Bureau. The U.S. government accredited the RPost system in 2002 for sensitive & critical government applications after performing a thorough and favorable review & risk assessment of the technology & business policies with PriceWaterhouseCoopers & TRW Information Systems Security Officers participating in the process on behalf of the government. AT&T assures uninterrupted continuity of Registered E-mail service & the RPost system complies with the U.S. Privacy Act. All times noted within the service are synchronized with government atomic clocks & there is no other system in the trust chain between those times & the RPost system. They reflect government time stamps. This solution, though simple, has created major waves targeting a common obstacle in almost every market.