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| General Counsel |
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The Registered E-mail®
service provides verifiable proof
and protection for the sender without losing the
core value of e-mail: simplicity, instant delivery,
and cost savings. This is how General Counsel's
offices communicates with the Registered E-mail®
system:
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Required or regulated notifications
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Negotiations and legal contracting |
General Counsel should also direct their outside
counsel to use the Registered E-mail®
service to save money
and increase efficiency in the following areas.
I. NOTIFICATIONS
A) EXAMPLES OF USE FOR CORPORATE
MATTERS
1. Notices to comply with securities laws
or corporate by-laws
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Provide advance notice of general
meeting. Saves money, speeds notice, and shortens
time requirement to precede meeting. |
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Record participation in proxy vote. Proves
quorum while reducing time and cost of vote.
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Serve notice for compliance with by-law
protections or preferred shareholder rights
and protections. Returns verifiable proof
of notice delivery. |
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Send alerts regarding securities filings,
such as restatement or correction notices,
to comply with regulations. Returns verifiable
proof of notice delivery for each required
recipient. The Registered E-mail®
system is an acceptable
form of notice as defined by regulators. |
2. Notices to comply with contractual obligations
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Send notices specified in contracts
to comply with agreement. Returns proof of
compliance. |
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Serve demand letters and emergency notices.
Returns legal proof that notice was delivered
to each intended recipient. Acceptable form
of notice as defined by the courts. |
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Send early terminations, cancellation notices,
purchase orders, cease and desist letters.
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Emphasizes to the recipient that the sender
has proof of e-mail acceptance. Reduces denial
of e-mail receipt. |
3. Notices to comply with labor regulations
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Serve employee terminations.
Returns proof that the notice was delivered
and the time accepted. |
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Send employee offer letters, policy handbooks,
benefits notices, and contracts. Protects
against dispute of terms and conditions of
employment. |
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Provide notices to comply with requirements
within employment contracts. Returns proof
of compliance in case of a future dispute.
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Document early terminations, evaluations,
and reprimands. Proves content and time delivered
and received by employee. |
B) EXAMPLES OF USE IN LITIGATION
Communicate instantly and effectively, with proof
of delivery at a very low cost. Rebut any denial
of receipt of information. Avoid any dispute about
what information was sent and accepted by the receiving
party. Reduces risk, cost, and liability of a future
dispute. The Registered E-mail®
system returns legal proof
of notice, content served, and time accepted by
recipient.
1. Notices to opposing party
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Serve cease and desist notices
for intellectual property infringement. |
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Send notices as required under contracts,
statutes, etc. |
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Serve court filings and other litigation
documents. |
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Deliver demand letters or any prerequisite
to suit documents. |
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Document discovery correspondence in litigation,
for later use in court. Returns tamper-detectable
electronic record in the form of an e-mail
receipt. |
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Send emergency notices of preliminary injunction
and other court hearings. Eliminate dispute
around e-mail receipt and content delivered.
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Document lawyer agreements made during litigation
or corporate deal-making. Avoid potential
disputes about what was said and when. |
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Provide cost effective and instant notice
to foreign entities or those with only an
electronic address |
2. Notice to administrative body
The Registered E-mail®
system returns legal proof that
the intended recipient accepted filing, content
filed, and exact government time filed.
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Submit court arbitration, mediation
and general filings via email - including
Federal and State courts - criminal, civil,
probate, housing, juvenile, bankruptcy, etc.
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Submit quasi-court filings - to resolve
disputes, such as worker's compensation boards,
employment/discrimination dispute boards,
etc. |
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Submit administrative agency filings. |
II. CONTRACTOR COMMUNICATIONS
EXAMPLES OF USE FOR COMMUNICATIONS TO CONTRACTORS
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Send engagement letters and
other understandings defining the scope of
representation. Returns legally valid
evidence of agreement
to protect against future disputes. |
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Send memoranda to memorialize discussions
with affiliates about disclosure, agreements,
risks, status, and other sensitive matters.
Returns legal proof of what was discussed
to protect against future liability. |
III. CONDUCTING LEGAL BUSINESS
EXAMPLES OF USE IN NEGOTIATIONS AND CONTRACTING
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Execute legally binding agreements
and contracts electronically. Returns a tamper-detectable
electronic record of the agreement. Retains
a legal electronic record of the negotiation
process conducted by e-mail. |
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Send electronically and execute private
placement financing agreements. Eases execution
of agreements - from print, sign, fax, and
mail to simply a "reply" to the
e-mail. |
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Confirm verbally discussed terms in an e-mail
electronic form. Returns legal proof of agreement.
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Archive drafts of proposed contracts and
other agreements. Proves the content of a
computerized document at point in time. |
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Maintain record of final and executed versions
of agreements. |
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Circulate final, executed contracts. Any
party can verify authenticity at any time.
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Circulate bulletins and newsletters to stakeholders.
Any receiver can check for tampering or hoaxes.
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