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Sending notices for insurance
coverage & changes. |
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Producing verifiable evidence in Alternative
Dispute Resolution situations (ADR).
|
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Producing verifiable trail of manager-to-employee
dialog in employee grievance
situations. |
|
|
Proving agreement for employment
contracts. |
|
|
Recording employment offers
with e-signatures. |
|
|
Transmitting employee job descriptions,
retaining proof of notice and verification
of job description content. |
|
|
Recording submitted content on employment
applications in a tamper-detectable
format. |
|
|
Distributing employee handbooks
and retaining proof of receipt by employee.
|
|
|
Sending employee severance and release
agreements, protecting HR group in
case of a dispute. |
|
|
Sending required HIPAA
notifications and retaining proof of compliance. |
|
|
Noticing employee of updated policies
and procedures. |
|
|
Retaining tamper-detectable record of employee
expense reports. |
|
|
Noticing employee on discipline
and standards of conduct rules and
breaches. |
|
|
Sending required COBRA
notifications, retaining proof of compliance. |
|
|
Communications around family and
medical leave (FMLA) so that there
is no question about what was agreed. |
|
|
Conducting employee relations
communications to minimize disputes. |
|
|
Sending health, safety and security
(HSE) notices, retaining proof of compliance
with notification rules. |
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|
HR cost savings
include: printing costs (paper/ink/toner),
envelopes, postage, labor, and timeframe of
traditional mail options. The Registered
E-mail®
system
has speed of e-mail with validation to protect
HR senders and their organization. |
|
|
When HR sender sends a the Registered
E-mail®
message,
HR receives via e-mail a delivery receipt
that proves exactly what transpired
- when the HR sender sent its message and
when it was delivered to the person it was
e-mailed to. |
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|
The receipt also carries a "digital
fingerprint" of the original message
so that - if there is ever a dispute
- HR can use its receipt to prove
the exact content of the original e-mail.
The RPost System™ does not store any
e-mail. |
|
|
The Registered E-mail®
service is simple
to use. The HR sender need only
click on the Send Registered™ button located
next to the "send" icon to send
an e-mail "Registered". The receiver
is aware that the e-mail was sent "Registered",
but is not required to respond in any way
- no click-through, no downloads, no extra
software, no need to be on-line or access
a website. The Registered E-mail®
system is a unique
e-mail service that can be installed for an
entire organization in minutes. It requires
no extra software for the receiver and no
extra hardware for any party. |
|
|
HR sender will receive a Registered Receipt™
in their inbox that provides ultimate proof
of their original e-mail, the transmission
details, disposition, and contents. It provides
an indisputable permanent electronic
record of the time the message was
sent, time received by each recipient, what
was said, and what was attached. |
|
|
The Registered E-mail®
system constitutes even
more useful proof of receipt than certified
or registered mail: a Registered
E-mail®
message
is instantaneous, it does not require the
physical presence of a human at the time of
receipt, it actively solicits and records
the acceptance dialog from the receiver -
all for less than $1 per day per user. |
|
|
RPost's Digital Seal™ enables the
receiver of a Registered E-mail®
message to verify
authorship of the original e-mail
and authenticates that the content of the
e-mail and attachments are the documents that
the sender actually e-mailed. It provides
a method for the receiver to verify the integrity
of the correspondence, protecting the HR sender. |
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|
HR can easily manage receipts and
allocate cost by inserting account
codes that tag to the receipts. |
