| |
| Law |
Bar Endorsements >> |
| |
| The Registered E-mail® system provides verifiable proof
and protection for the sender without losing the
core value of e-mail: simplicity, instant delivery,
and cost savings. The legal community uses the Registered
E-mail® system for: |
| |
 |
Required notifications |
|
Client opinions and legal advice |
|
Negotiations and legal contracting |
|
Dissemination of formal opinions and documents.
|
|
| |
| In the legal community, the Registered E-mailŪ
service
can specifically save money and increase responsiveness
in the following areas. |
| |
I. NOTIFICATIONS
A) EXAMPLES OF CORPORATE
PRACTICE USE
1. Notices
to comply with securities laws or corporate bye-laws
|
Provide advance notice of general
meeting. Saves money, speeds notice, and shortens
time requirement to precede meeting. |
|
Record participation in proxy vote. Proves
quorum while reducing time and cost of vote.
|
|
Serve notice for compliance with by-law
protections or preferred shareholder rights
and protections. Returns verifiable proof
of notice delivery. |
|
Send alerts regarding securities filings,
such as restatement or correction notices,
to comply with regulations. Returns verifiable
proof of notice delivery for each required
recipient. The Registered E-mailŪ message is an acceptable
form of notice as defined by regulators. |
2. Notices to comply with contractual
obligations
|
Send notices specified in contracts
to comply with agreement. Returns proof of
compliance. |
|
Serve demand letters and emergency notices.
Returns legal proof that notice was delivered
to each intended recipient. Acceptable form
of notice as defined by the courts. |
|
Send early terminations, cancellation notices,
purchase orders, cease and desist letters.
|
|
Emphasizes to the recipient that the sender
has proof of e-mail acceptance. Reduces denial
of e-mail receipt. |
3. Notices to comply with labor regulations.
|
Serve employee terminations.
Returns proof that the notice was delivered
and the time accepted. |
|
Send employee offer letters, policy handbooks,
benefits notices, and contracts. Protects
against dispute of terms and conditions of
employment. |
|
Provide notices to comply with requirements
within employment contracts. Returns proof
of compliance in case of a future dispute.
|
|
Document early terminations, evaluations,
and reprimands. Proves content and time delivered
and received by employee. |
B) EXAMPLES OF LITIGATOR
USE
Communicate instantly and effectively, with proof
of delivery at a very low cost. Rebut any denial
of receipt of information. Avoid any dispute about
what information was sent and accepted by the receiving
party. Reduces risk, cost, and liability of a future
dispute. The Registered E-mailŪ system returns legal proof
of notice, content served, and time accepted by
recipient.
1. Notices to opposing
party
|
Serve cease and desist notices
for intellectual property infringement. |
|
Send notices as required under contracts,
statutes, etc. |
|
Serve court filings and other litigation
documents. |
|
Deliver demand letters or any prerequisite-to-suit
documents. |
|
Document discovery correspondence in litigation,
for later use in court. Returns tamper-detectable
electronic record in the form of an e-mail
receipt. |
|
Send emergency notices of preliminary injunction
and other court hearings. Eliminate dispute
around e-mail receipt and content delivered.
|
|
Document lawyer agreements made during litigation
or corporate deal-making. Avoid potential
disputes about what was said and when. |
|
Provide cost effective and instant notice
to foreign entities or those with only an
electronic address. |
2. Notice to administrative body
The Registered E-mailŪ system returns legal proof that
the intended recipient accepted filing, content
filed, and exact government time filed.
|
Submit court arbitration, mediation
and general filings via e-mail - including
Federal and State courts - criminal, civil,
probate, housing, juvenile, bankruptcy, etc.
|
|
Submit quasi-court filings - to resolve
disputes, such as worker's compensation boards,
employment/discrimination dispute boards,
etc. |
|
Submit administrative agency filings. |
II. CLIENT COMMUNICATIONS
EXAMPLES OF USE FOR ATTORNEY TO CLIENT
COMMUNICATIONS
|
Send engagement letters and
other understandings defining the scope of
representation. Returns proof of agreement
to protect against future disputes. |
|
Send legal opinions, memoranda, and other
advice to clients. Memorialize discussions
with clients about risks, status, and other
sensitive matters. Returns legal proof of
what was discussed to protect against future
liability. |
|
Send billing notices and requests. Returns
proof of acceptance by client. |
III. CONDUCTING LEGAL BUSINESS
EXAMPLES OF USE IN NEGOTIATIONS AND
CONTRACTING
|
Execute legally binding agreements
and contracts electronically. Returns a tamper-detectable
electronic record of the agreement. Retains
a legal electronic record of the negotiation
process conducted by e-mail. |
|
Send electronically and execute private
placement financing agreements. Eases execution
of agreements - from print, sign, fax, and
mail to simply a "reply" to the
e-mail. |
|
Confirm verbally discussed terms in an e-mail
electronic form. Returns legal proof of agreement.
|
|
Archive drafts of proposed contracts and
other agreements. Proves the content of a
computerized document at point in time. |
|
Maintain record of final and executed versions
of agreements. |
IV. FORMAL DOCUMENTATION
|
Send formal opinion letters.
Allow them to be circulated to any party and
any recipient can verify origin and have the
authentic e-mail regenerated. |
|
Circulate final, executed contracts. Any
party can verify authenticity at any time.
|
|
Circulate bulletins and newsletters to clients
and stakeholders. Any receiver can check for
tampering or hoaxes. |
|
