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Lawyers Weekly USA

Tech Roundup: Registered Email®,Preventing Theft And More

By CorreyE. Stephenson, Lawyers Weekly USA

You’ve Got (Registered) Mail:

Tired of hanging out at the post office?

 

While the world becomes increasingly paper-free, lawyers continue to be mired in paper mail.

 

“Traditionally, you would send a certified letter or a FedEx package in order to prove when, what and whom you sent something to,” Zafar Khan, CEO and co-founder of RPost, said. “But there was nothing like that for email.”

 

Until now.

 

Khan said the company developed the technology in 1999 in response to a consumer need. Registered email is exactly what it sounds like: an email with legal, verifiable proof that it was sent and received.

 

The proof is an electronic receipt, returned to the sender in a counterfeit-free form.

 

For lawyers, that means documents can legally be served via email, and if signed electronically, can be enforced as contracts with the registered receipt as proof.

 

Once the software is downloaded, users of RPost have an additional “send” option on their email toolbar.

 

When they want to send a registered email, they click the alternate send button and will receive an electronic receipt with the date, time and even the content of the message (with any attachments).

 

And at any time, the receipt holder can verify the content of the message.

 

Alex Khan, Zafar’s younger brother and RPost’s director of services, explained that the software compresses the text and any attachments in the registered messages as part of the receipt the original sender receives.

 

He also emphasized that RPost doesn’t store any of the information on its server.

 

In addition, the “Register Reply” feature allows registered email recipients to send a registered reply, even if they don’t have the software.

 

The service is especially valuable for IP attorneys who need to send cease-and-desist notices, Zafar Khan said.

 

“Often an Internet address is the only information available on a website,” he said. “RPost is perfect not only because of the proof that the message was sent but also because you can’t send certified mail internationally.”

 

Dennis J. Rasor, a corporate attorney at Greenberg Traurig in Costa Mesa, Calif., said registered email is also a great tool for business lawyers.

 

RPost “allows me to email time-sensitive documents, such as director and shareholder written consents or contract notices, with assurance that delivery is verifiable and admissible in court,” he said.

 

He also appreciates that during negotiations, the service allows him to verify that interested parties receive his messages in a timely manner.

RPost offers two pricing plans.

 

For $29 per month, users get 100 registered emails. An annual flat-fee rate is also available, with 100 emails available for $300 per year.

 

Alternatively, RPost offers a metered rate with blocks of emails for user groups, such as a firm. For example, a user can purchase 250 registered emails to use without an expiration date for $173. Smaller and larger blocks are offered.

 

Both plans require a $39 per account activation fee for 50 or fewer users, an amount which decreases with more accounts. The fee includes off-site support.

 

RPost offers a live demonstration for new users.

 

“The cost savings are tremendous,” Zafar Khan said. In addition to saving the cost of certified or return receipt mailings, the time saved adds up as well – a savings that is passed on to your clients.

 

He also noted that RPost meets the legal standards for proof of delivery and receipt of the Uniform Electronic Transactions Act (UETA), a feature Jeremiah Buckley, a partner at Buckley Kolar in Washington, D.C., also praised.

 

“Registered email offers significant advantages to our financial services clients who need reliable proof that disclosures and confirmations are reaching their customers in a timely way,” he said.

He added that the record retention features are “invaluable” when proving an e-transaction in court.

 

Questions or comments can be directed to the writer at:
correy.stephenson@lawyersweekly.com

 

© 2005 Lawyers Weekly Inc., All Rights Reserved.

 

All-State Legal

ASL, the leading provider of complete law office systems that maximize a firm’s efficiency and profitability, is now offering Registered Email® services to its customer law firms. ASL approach to serving legal professionals is to provide solutions that address all aspects of a successful practice.

 

For more information onAll-State Legal, click here.

Blumberg

BlumbergExcelsior Inc., the nation’s premier supplier of law office products and services for improving law office administration and delivery of legal services, is now offering Registered Email® services to its 56,000 customer firms and 300 dealers. The company was founded in 1887 and is a third generation family owned business with branches in New York City and Albany, NY; Arlington and Austin, TX; and Orlando, FL. Blumberg develops law office software and supplies print and online legal forms.

For more information on BlumbergExcelsior, click here.

CAPR

The Bar Association of Puerto Rico has endorsed the RPost Registered Email®service. The Bar plans a major educational campaign to member attorneys. This promotion will coincide with the April launch of the Spanish Version of the RPost Registered Email®system. The Bar Association of Puerto Rico has more than 12,000 member attorneys inside and outside of Puerto Rico and has an international presence.

————–

 

El Colegio de Abogados de Puerto Rico haendosado el servicio de Correo ElectrónicoRegistradode RPost. El Colegio planea unacampaña educativa importante para losabogados miembros. Esta promoción coincidirácon el lanzamiento en Abril de la Versión enCastellano del sistema de Correo ElectrónicoRegistrado de RPost. El Colegio de Abogadosde Puerto Rico cuenta con más de 12,000abogados miembros dentro y fuera de PuertoRico y tiene una presencia internacional.

 

————–

 

 

Metropolitan Corporate

AreYou Legally Protected When You Send An Email?

 

The simple fact that almost everyone has access to somesort of electronic mail capability causes us to takea lot for granted. Your average user equates email with a simple telephone conversation that ceases toexist once the phone is hung up. The legal profession, however, considers email to be a discoverable document – legal evidence that is on apar with a recorded phone conversation or a signed contract or letter.

 

Click here to see full article in Metropolitan CorporateCounsel website.

 

Click here to see full article in PDF format.

British Telecom Infonet

BT Infonet intends to offer the Registered Email®services, integrated into its business quality email products. BT Infonet provides global communications services to nearly 3,000multinational enterprises across all sectors,including 34% of the Fortune Global 500 (U.S.-based companies) and 35% of Forbes’ International 500(companies incorporated outside the U.S.).

For more information on BT Infonet, click here.

Symantec

Symantec has certified RPost® as a Platinum Technology & Platform Partner. Symantec Technology & Platform Partners integrate their existing solutions with Symantec’s comprehensive information security and availability products. Leveraging Symantec technologies, Technology and Platform Partners provide world-class security and administration for data centers and networks worldwide.

Group-Technologies has added RPost® Registered Email®services as a key component of its email life cyclemanagement products

GROUP Technologies Enters into StrategicPartnership with RPost®

Karlsruhe, January 19, 2006 – GROUP Technologies,provider of Email Lifecycle Management (ELM)software, today announced its entry into a strategic partnership with the software firm RPost. Under the new partnership, email delivery confirmation functionality provided by RPost’s Registered Email®message technology will be integrated into GROUP’s iQ.Suitefor Lotus Domino. The integration, which will resultin a comprehensive ELM solution that provides email with legal evidential value and enforceability, willbe jointly sold throughout Europe.

 

When email is used for business purposes, legal controversy over the delivery and content of email can sometimes arise. The business risks associated with this ever-present legal liability can be significantly minimized by the ability to provide bullet-proof, legally-valid evidence of what has transpired in email communication. The ability to verify the integrity and authenticity of email also helps organizations adhere to regulations concerning tamper-proof email archiving.

 

RPost’s Registered Email® message technology allows an email sender to receive confirmation that a message has been delivered,independent of the return receipt functionalityprovided by the recipient’s email system andwithout having to implement a special PKI. Thiselectronic “receipt,” which contains adigitally-signed delivery confirmation includingdelivery time, as well as a time-stamped copy of theentire original message, constitutes legally-validevidence that an email has been delivered to arecipient and precisely what that email said(including attachments).

Archivingsuch confirmations with iQ.Suite Store then providesan additional level of audit security.

 

“The integration of our Registered Email® message technology with iQ.Suite will create a high-performance email management solution that canincontrovertibly verify what has transpired inemail. This is especially critical to processesfound in the public and financial sectors. Workingwith GROUP Technologies, we believe the combinedsolution will quickly become recognized as astandard solution for legally valid emailcommunication,” said Zafar Khan, CEO at RPost.

 

“Theintegration of RPost’s innovative technology intoiQ.Suite’s ELM process allows us to offer existing2,000 customers and new customers a compelling new feature,” said Jürgen Wege, GROUP’s Chairman and CEO.

Further Information:

P-Age die Presse-Agentur GmbH GROUP Technologies AG
Ursula Schemm Markus Goss
Fürstenriederstrasse 275 Ottostrasse 4
D-81377 Munich D-76227 Karlsruhe
Phone: +49-89-790860-0 Phone: +49-721-4901-0
Fax: +49-89-790860-10 Fax: +49-721-4901-199
Email: ursulas@p-age.de Email: markus.goss@group-technologies.com
Internet: http://www.p-age.de Internet: http://www.group-technologies.com

 

About GROUP Technologies AG

 

GROUPTechnologies AG is a leading provider of Email Lifecycle Management (ELM) solutions. The intelligent, interlocking products found under themark iQ.Suite work together to enable robust security und the effective organization of email—from encryption, virus protection andanti-spam to content-based classification and securearchiving. The products are available for the LotusDomino, Microsoft Exchange and SMTP platforms.

 

Respected organizations like Deutsche Bank, Ernst & Young,Honda, Heineken and Miele are just a few of the over2,000 customers and more than 6 million ELM users worldwide.

 

GROUPTechnologies is headquartered in Karlsruhe, Germanyand operates a subsidiary in the USA. Its productsare sold worldwide, both directly and throughbusiness partners.

 

Internet: www.group-technologies.com

Singlefin has integrated Registered Email® services into its managedsecurity and archiving suite, protecting its clientsfrom email related liability

San Diego, January 10, 2006. Singlefin (www.singlefin.net) has joined forces with RPost®(www.rpost.com) to provide its customers with RPost’s Registered Email® services – – Legal Proof™ email that protects the sender in case of a dispute.

 

Singlefin’s users who subscribe to its outbound mail security services are now enabled to send Registered Email® messages with just a few keystrokes. “We make it so simple to use – – almost intuitive. Our entire user base can now type (R) in the beginning of the subject field of any email and it goes as a Registered Email® message. They type the (R) and they know they are protected,” states Jake Jacoby, CEO of Singlefin. The RPost® system does not require the recipient to have any special software or take any compliant action.

 

“We are committed to keeping our clients ahead of the curve. The next level of email security is to protect from liability in email related disputes,” reports Jacoby. “Litigators are now realizing that if their client wishes to dispute email submitted as evidence, they can simply deny that their client received that email or what that email said. Registered Email® service protects the sender by providing them with irrefutable evidence of their email transactions.”

 

“Because of the ease with which an email can be modified (i.e. often with only two clicks of the mouse), a standard email that is sent or received, archived electronically, or stored in printed form, has limited ‘evidentiary value’ in a court of law. The usefulness of such documentation is very misleading. There is a misconception by the public that if one sees email in their ‘Sent Folder’ they assume that it was actually delivered to the recipient and is safe from dispute. In fact, it has to be proven that the email was sent. Moreover, it has to be proven that the email was received, when it was received, and what it said,” comments Allan Jeffrey, Director of Sales at Singlefin.

 

“Archiving email from the ‘Sent Folder’ is less than half the picture. With Registered Email®service and Singlefin mail archive, clients can archive not only what was sent, but also retain legally valid evidence of precisely what was said, sent and received, by whom and when,” remarks Zafar Khan, CEO of RPost. “Prominent attorneys and major law firms are now using Registered Email® services daily for these very reasons.” Other users include the United States Congress’ Government Accountability Office, the U.S. Department of Commerce Bureau of the Census, and select U.S. Air Force staff in the Pentagon, among others. Symantec Corporation, the leader in Internet security, is a major investor in RPost®.

 

“Should an email communication end up in court, for any reason, its ‘evidentiary value’ may be questioned unless precautions are taken. Using Registered Email® service is that precaution,” adds Zafar Khan. “Use of Registered Email® services minimize denial of receipt and disputes related to the content agreed to in email transactions.”

 

“RPOST® is better than using registered letters or FedEx®, since neither can provide proof of content transmitted,” Jacoby points out. Singlefin provides a full range of email security services for more than 9 million users, including anti-spam, anti-virus, content filtering, archiving, and now Registered Email® services.

 

About Singlefin

 

Singlefin is a leader in messaging management and the first company to offer complete Managed Protection Services that are scaleable and configurable for companies of any size. Singlefin aims to reduce money and time spent internally managing complicated messaging system networks. Singlefin’s solutions handle every aspect of the messaging infrastructure from attachment filters, to archiving integration ad back-ups to anti-virus protection, to outbound filtering, compliance filtering, routing and more. Singlefin is currently the only company to handle configurable and scaleable email, web filtering and instant messaging management on so many levels. Singlefin is privately funded and is headquartered in Cardiff by the Sea, Calif.

 

For more information contact:

Shana Starr / Jason Kirshner R.M.S. Public Relations

949.481.3984 / 949.215.7674

Shana-PR@RMS-Biz.com / Jason-PR@RMS-Biz.com

Illinois Association ofRealtors endorses Registered Email® services as atool to help its realtors do more better, faster,and cheaper

RPost Registered Email® Service Endorsed by The Illinois Association of Realtors®

The Illinois Association of REALTORS®(IAR) is pleased to announce its sponsorship of RPost®Registered Email® services for use by IAR members in theirtransaction-related email communications,confirmations and notifications among clients andother REALTORS®.

“RPost Registered Email®service is the email communications breakthrough that REALTORS®have been waiting for – a tool that providesREALTORS®with proof of all critical communications” adds IARChief Executive Officer, Gary Clayton, “Registered Email®messages can eliminate the 8-page faxes that we aresending back-and-forth.”

With the proof afforded by Registered Email®messages, IAR has recommended REALTORS®use Registered Email®services to deliver notice for removal ofcontingencies, record notice of price and statuschanges, and retain evidence of notice forresidential property disclosures.

Several U.S. Federal Government agencies as wellas major law firms and insurance agencies, amongothers, currently use RPost Registered Email®services to protect the sender in disputes involvingemail content, transmission time, or status ofreceipt. Symantec Corporation, a leader in Internetsecurity, is a major investor in RPost.

According to Rick O’Connor, a RE/MAX agent inWoodstock, Illinois and user of Registered Email®services, “Finally, REALTORS®have the missing link which allows our team toelectronically complete a purchase or sale agreementwhether my client is across the street or across thenation. I can now improve my closing time andeliminate the need for paper transactions, faxes orexpensive couriers. Registered Email®services are for the REALTOR®who wants to be ahead of their competitors, byoffering an enhanced agent service to clients, whichreduces risk and allows us to confirm all writtenoffers and counteroffers including verbalagreements.”

Registered Email®messages also allow confirmation of replies toemails using the RPost “Register Reply™ feature”which allows a RECEIVER of a Registered Email®message to reply and also receive legal proof of theagreement. This is a straightforward way to takeadvantage of the electronic signature laws, to bindagreement for offers and counteroffers with simpledesktop email. “REALTORS®who want to reduce costs, reduce the time to close adeal, and have a competitive advantage in theirmarket will quickly adopt the Registered Email®service as a core method of doing business,” remarksZafar Khan, CEO of RPost.

IAR’s sponsorship of Registered Email®services demonstrates the Association’s commitmentto remain on the forefront of innovation for itsmembers. As the National Association of REALTORS®former Chief Economist, John Tuccillo stated,”Technology will not replace REALTORS®,but REALTORS®with technology will replace REALTORS®without technology.”

RPost Contact: Kieron Sweeney – ksweeney@rpost.comor (250) 768-0473