Classification Codes

The RPost Registered Email® service includes a classification feature that allows the sender to assign a client, reference or matter code to each Registered Email message sent. This code is recorded both on the Registered Receipt email that is returned to the sender, and on the monthly usage reports.

With this feature, the Registered Email messages can be used as a cost recovery item or seamlessly integrated into a document management system. It helps users manage their email records more effectively and makes the search and retrieval process more efficient.

The RPost Registered Email® service includes cost recovery features that allow the sender to assign a "client or matter" code to each Registered Email® message sent.

Common charge back amounts:

Common cost recovery charges range from $0.75 - $3.00 per Registered Email® unit.

Where to insert the Client Code:

The sender is prompted with a dialogue box when the “Send Registered” button is pressed. There is an optional field titled, “Client Code” on the pop-up. The code can be used for document management or cost recovery (see below).

Client Code location on the Registered Receipt™:

The sender can insert any numbers, letters or symbols into this field and the code is automatically inserted onto the Registered Receipt™ (see snapshot of the transmission section on the Registered Receipt™ below).

Client Code and the monthly usage reports:

The sender of a Registered Email® will receive a monthly usage report documenting their usage for the previous month. On this monthly usage report, there is a Client Code section summarizing each code and the number of Registered Email® units associated with it (see below).

In addition to the sender receiving a usage report with the Client Code, RPost® is also able to send the billing departments of a company a data file summarizing the Client Codes which can be integrated into their billing software. The sender is then able to bill their clients the number of Registered Email® units times the cost they would like to charge the client.

Please contact Technical Support for more information.